|
ARTICLE 1 :
NAME |
| The name of the
chapter shall be “ CARDIOLOGICAL SOCIETY OF INDIA, JHARKHAND
CHAPTER”. |
|
ARTICLE 2 : AIMS AND OBJECTIVES |
The main objective
of the chapter will be advancement of scientific knowledge,
research and practice in the field of Cardiological Sciences. It
will endeavor to find better preventive measures and treatment of
diseases affecting the Cardiovascular System and increase
awareness amongst the cardiologists and physicians of Jharkhand
about the latest developments in the field. To achieve this, the
chapter shall:-
1) Hold periodic meetings, conferences and social gatherings in
different areas of
Jharkhand.
2) Arrange clinical discourses, discussions, and demonstrations on
any topic related Cardiological Sciences.
3) Engage in public education and training with the objective of
improving preventive programmes for the welfare of all.
4) Publish and distribute a journal containing material related to
cardiological sciences.
5) Coordinate with other societies having similar or allied
objectives.
6) Raise money and invest any sum in a manner as the chapter may
think fit.
7) Erect, maintain, improve or alter and repair any building
occupied by the chapter.
8) To start a web site for the Jharkhand Chapter for scientific
advancement and to educate the public. |
|
ARTICLE 3 : HEADQUARTER OF THE CHAPTER |
| The headquarter of
the chapter and therefore the office of the Secretary shall be at
Ranchi. The secretariate will be located at Nidan Medical Centre,
Main Rd. Ranchi. The Office address can be changed by the General
Body as and when the need arises. The Head Office of the journal
shall also be at Ranchi. |
|
ARTICLE 4 : MEMBERSHIP |
There shall be
three categories of membership:-
1) Ordinary Member
Any ordinary member of Cardiological Society Of India can become
an ordinary member of the chapter on payment of an annual fee, to
be decided by the executive committee from time to time.
2) Life Member
Any life member of Cardiological Society Of India can become a
life member of the chapter on paying one time life membership fee
to be decided by the executive committee from time to time.
3) Associate Member
Any person who has a registrable qualification in western medical
sciences as defined in Indian Medical Degrees Act 1960, clause 2,
act 7 and who is interested in cardiological sciences can be
enrolled as an associate member of the chapter. Such a member will
not have a right to vote and to hold office. Such members will
have to pay one time life membership fee. |
|
ARTICLE 5 : OFFICE BEARERS AND EXECUTIVE COMMITTEE |
The following
office bearers shall be elected from among the members:-
|
President |
- |
1 |
|
Vice Presidents |
- |
2 |
|
Secretary |
- |
1 |
|
Asstt. Secretary |
- |
2 |
|
Treasurer |
- |
1 |
|
Editor of the Journal |
- |
1 |
The Executive Committee shall consist of the above office bearers,
one Past President and six members elected as per the bye-laws.
The President shall have the power of co-opting a maximum of two
members in the Executive committee. |
|
ARTICLE 6 : FUNDS AND ASSETS |
The funds and
assets of the chapter shall consist of:-
a) application fee
b) membership fee
c) contributions, donations, grants from any source
d) increase from investments
e) gifts and legacies or movable and immovable properties
f) endowments. |
|
ARTICLE 7 : AMMENDMENTS |
| Any change in
constitution or byelaws must first be considered by the executive
committee and later passed by a 2/3 rd majority at a general body
meeting. |
| |
|
BYE-LAWS |
| ARTICLE 1: MEMBERSHIP |
A) APPLICATION :
Eligible individuals will apply to the Secretary in a prescribed
form. |
B) PRIVILEGES OF MEMBERS :
Members of the chapter shall have the privilege to attend and take
part in all general meetings, conferences, lectures, discussions
and demonstrations organised by the chapter. They shall receive
copies of all proceedings and publications of the Chapter from the
date of their membership. They shall attend special activities at
terms fixed by the Executive Committee from time to time. Voting
privileges and eligibility to contest electios shall start only
one year after the date of commencement of membership. |
C) RESIGNATION AND TERMINATION OF MEMBERSHIP :
i) A member may resign from his membership of the chapter by
giving one month’s notice in writing to the Hony. Secretary and
after paying all moneys due to him and returning all books,
periodicals, papers and other properties of the chapter which may
be in his possession.
ii) All the privileges of membership will cease if any
subscription remains in arrears by more than one year, in spite of
one reminder by registered post.
iii) Membership of the chapter shall be automatically terminated
if a member does not pay his arrears for a period of two years.
iv) If the conduct of a member shall be deemed by the executive
committee to be prejudicial to the interest of the Chapter, the
member may be requested to resign from the Chapter. In the event
of the said member refusing to do so, his name shall be removed
from the register provided that 2/3rd of the members present at a
general body meeting, called for this purpose, vote for the
member’s removal.
v) Any member who deprives the chapter of its rightful money or
moneys may be penalised by having his name removed from the
register if so recommended by the executive committee and ratified
by at least 2/3rd of the members of a general body meeting called
for this purpose. |
D) READMISSION TO MEMBERSHIP :
Any person who has ceased to be a member under Bye-Law C1) and
C3) may become a member again on paying the usual membership fee,
all previous dues if any and the admission fee. Any person ceasing
to be a member under Bye-Law C4) and C5) shall not be readmitted
except when 2/3rd of the members present at a special general body
meeting, called for this purpose, record their votes in favour of
their readmission. |
E) MEMBERSHIP FEES :
| Admission Fee |
: |
Nil |
| Membership Fee |
: |
(Annual) Rs.200 |
| Life Membership
Fee |
: |
Rs.600 |
| Associate
Membership Fee |
: |
Rs.600 |
| Bank Charges
For Outstation Cheques |
: |
Rs.15 |
All annual fees are to be paid in advance. |
| ARTICLE 2 : OFFICE BEARERS AND EXECUTIVE
COMMITTEE : |
A) The Executive Committee shall consist of the
following :
| President |
– |
1 |
|
Vice-President |
– |
2
(One From H.Q.,One from outside) |
| Hony.
Secretary |
– |
1 (H.Q.) |
| Asstt.
Secretary |
– |
2 (At least one from outside H.Q.) |
| Treasurer |
– |
1 (H.Q.) |
| Journal
Editor |
– |
1 |
| Members |
– |
6 |
| Immediate
Past President |
– |
1 |
| Member,
Governing Council |
– |
Central C.S.I. ( if any, from the
State Chapter) |
B) Duties Of The Office
Bearers :
PRESIDENT
The President shall be elected every two years from among the
members of the chapter and shall hold office for a term of two
years. He shall preside over all meetings and shall regulate the
proceedings of the meeting. Besides his ordinary vote, he shall
also have a casting vote in case of a tie during voting. In his
absence, one of the Vice-Presidents shall officiate for him. If a
Vice-President is also not available, one of the members, elected
at the meeting shall perform his duties.
VICE-PRESIDENTS
Vice-Presidents shall be elected from among the members of the
chapter and hod office for a term of two years. In the absence of
the President, he shall perform the duties of the president.
HONY. SECRETARY
The Hony. Secretary shall be elected from among the members of the
chapter and shall hold office for a term of two years.
Subject to the control and regulation of the executive committee,
the Secretary shall be responsible for carrying out the directions
and decisions of the executive committee and the affairs of the
chapter as laid down in the constitution and the bye-laws. He
shall:-
1) Convene meetings of the executive committee.
2) Have administrative control over the affairs of the chapter.
3) Have charge of the correspondence in relation to the chapter.
4) Keep accurate minutes of all meetings of the chapter.
5) Prepare the annual report of the chapter.
6) Be in charge of all documents, property and other assets of the
chapter.
7) Shall maintain a register of the members in the various
categories of membership. For the purpose of the chapter, the
address mentioned in the register will be considered the valid
one. Any change in address must be intimated to the Secretary and
confirmation received from the Secretary that the necessary change
in the register has been effected.
8) Shall perform all such duties as are incidental to that
office.
ASSTT.
SECRETARY
The Asstt. Secretary shall be elected from among the members for a
period of two years and shall help the Secretary in carrying out
his duties. In the absence of the Secretary, the Asstt. Secretary
shall perform the duties of the Secretary.
TREASURER
The treasurer shall be elected from among the members for a term
of two years. He shall receive all moneys related to the chapter
and deposit them in accounts kept in the name of the chapter in
banks approved by the executive committee. He shall maintain and
prepare a statement of income and expenditure and also the balance
sheet for the year ending 31st December, which shall be submitted
to the auditor appointed by the executive committee. After the
audit, the statement of account shall be presented at the annual
general body meeting. The treasurer shall also prepare the budget
in consultation with The Secretary and place it before the annual
general body meeting. The Treasurer shall :
1) Collect all dues to the chapter and deposit all amount into the
account of the chapter.
2) Make disbursement within the provisions of the annual budget
and maintain vouchers and records of all such disbursements.
3) Sign all cheques jointly with the secretary.
4) Apply for income tax exemption and other formalities as
required.
EXECUTIVE
COMMITTEE
1) The committee shall direct and regulate the general affairs of
the chapter and shall, subject to approval by the general body,
have power to frame rules and bye-laws for the conduct of business
at meetings and conferences and to publish journals and other
literature.
2) The committee shall function for two years or until the new
committee duly formed takes over.
3) The committee shall have the power to form council/
subcommittees as and when necessary.
4) The committee shall meet at least four times in a year.
5) The Secretary shall call for a meeting of the committee with
the consent of The President, if a special meeting is requested,
in writing, by not less than five members of the committee.
6) Quorum for the Executive Committee meeting shall be 1/3rd of
the total strength of the committee. If there is no quorum within
15 mnts. of the time when the meeting is called, then the meeting
called at the request of the members shall stand dissolved. In the
case of routine meetings, the meeting shall be adjourned and shall
reconvene 15 mnts. later at the same place. At such a meting,
members present may transact the business for which the meeting
was called.
7) In the absence of The President and the Vice-Preidents, the
committee members may elect , from among themselves, a Chairman
Pro-Tem.
8) The Executive Committee shall direct the Secretary in carrying
out the general affairs of the Chapter.
9) The Committee may appoint and dismiss such staff as may be
found necessary to manage the work efficiently. |
|
ARTICLE 3 : ELECTION OF OFFICE BEARERS AND COMMITTEE MEMBERS |
|
1)
The election of office bearers and the committee members shall be held
every two
years
prior to the annual General Body Meeting, ordinarily before 31st
December.
2)
Notification for the election shall be made by the Secretary in the
first week of August.
3)
Election shall be by postal ballots.
4)
Election shall be conducted by a three- member committee, one
of whom shall act as the presiding officer. These members shall be
nominated by the Executive Committee, which shall be responsible for
the smooth conduct of the electoral process. Members of the election
committee will not be eligible to contest the election in the same
year.
5)
All life members on 31st March of the current year
and all ordinary members of at least one year standing on 31st
March, if they have cleared all their dues by that day, shall be
eligible to participate in the electoral process.
6)
Every candidate for the election shall be a valid member of the
chapter and shall be proposed by and seconded by valid members in
specified nomination forms, which shall be made available at the
chapter office.
7) All nomination forms shall be submitted so as to reach the
chapter office latest by the first working day of October.
8) To meet the expenses of the election, the following nomination
fee will be paid along with the nomination form:-
President-
Rs.300/-
Vice-President-Rs.250/-
Secretary-Rs.200/-
Others
Rs.150/-
9) The Presiding Officer shall scrutinize the nomination papers
and shall inform the candidates by 31st October.
10) The last date for withdrawal shall ordinarily be 15th
November.
11) No member shall canvas in writing or otherwise for votes,
solicit support, collect himself/herself or authorise anyone to
collect ballot papers. Any such and similar actions will be deemed as
canvassing and shall disqualify the candidate.
12)
The ballot papers shall be posted to all valid members soon
after the last date for withdrawal. Duly filled ballot papers, in
sealed envelopes, shall be received at the designated election office
up to 5pm on the last working day of December.
13)
The date for counting shall be fixed by the Presiding Officer.
Candidates will have the right to send their authorised agents (a
member of the chapter who is not contesting himself) to be present
during the counting.
14)
The result of the election shall be declared in the next
Executive Committee meeting to be held in January. The Presiding
Officer shall hand over all the papers including the ballot papers to
the Committee in an sealed envelope.
15)
The new committee shall assume office at the completion of the
General body meeting which shall not be later than the 1st
of April of the same year.
|
|
ARTICLE 4: GENERAL
BODY MEETING : |
1) An Annual General Body
meeting shall be held every year by the chapter at such
time and place as decided by the committee.
The business transacted during such meeting shall be:-
a) Apologies and Condolences if any.
b) To receive and adopt the annual report of the chapter for the
past year.
c) To receive and adopt the audited accounts for the past year.
d) To pass the provisional budget for the chapter for the current
year.
e) To declare the results of the election for the office bearers
and the committee members.
f) To appoint an auditor and fix his remuneration.
g) Transact any other business, brought forward by the consent
of the President.
h) Installation of office bearers of the new committee
2) Special General Body Meeting :- A special general body meeting
will be called by the Secretary when-
a) a requisition is made in writing by at least ten
ordinary members of the Chapter.
b) when authorised by the executive committee.
3) Notice of a general body meeting shall be dispatched to all
members not less.
21 days before the date of the meeting.
4) 1/5th members shall form the quorum for a general body meting.
If at the appointed time for the meeting, there is no quorum, the
meeting shall stand adjourned and a meeting will be held 15 mnts. later at the same
place. The quorum for the special general body meting will be 10
members. |
|
ARTICLE 5 :- EXECUTIVE COMMITTEE MEETING : |
The committee shall ordinarily
meet at least 4 times in a year. The Gen. Secretary shall call
ordinary meetings of the committee. The President, may, whenever
he feels necessary, call a special meeting of the committee. The
Gen. Secretary shall, on receiving a requisition signed by 5 or
more members of the committee call a special meeting.
The notice of the meeting of the committee shall be dispatched to
each member of the committee at least one week before the meeting.
Emergency meetings can be called by the Secretary on 3 clear days’
notice.
1/3rd members shall form a quorum in a meeting of the committee of
which at least one should be a non office- bearer.
In case there is no quorum, an adjourned meeting will be held at
the same place and on the same day, 15 mnts. later. |
|
ARTICLE 6 :- AMMENDMENTS |
The Constitution and the
Bye-Laws may be amended if so desired and the procedure shall be
as follows:
Notification of any proposal of amendment must be sent to the
Secretary of the chapter. If approved by the executive committee,
it will be circulated and dispatched to the members at least 21
days before the Annual General Body meeting. The motion shall be
approved and passed only if obtains at least a 2/3rd majority at
the General Body meting. If approved, the amendments become
effective forthwith. |
|
ARTICLE 7:- BANK
ACCOUNT |
|
An account shall be opened in
a bank in the name of “ CARDIOLOGICAL SOCIETY OF INDIA, JHARKHAND
CHAPTER” and the transactions shall be made jointly by The
President or the Hony. Secretary and the Hony. Treasurer. Hony.
Secretary, in consultation with the President, may sanction any
expenditure up to Rs. 5000/- only. Expenditure above this amount
shall need the sanction of the executive committee. |
